Island Triathlon Series - Turks & Caicos

Thank you so much for volunteering your precious time to help us make our triathlon a success.

How to Volunteer

Carefully review the duty descriptions below and note any required qualifications for the area you wish to volunteer for. Read and accept the waiver in order to continue on to the volunteer form. Please fill out the volunteer form, indicating your first, second and third volunteer position choice. Please feel free to sign up for as many volunteer duties as you wish through-out the day, but please ensure the shift times do not overlap.

Each volunteer much register individually. This also applies to groups who wish to volunteer.

You will begin to receive follow-up emails from your Volunteer Coordinator at the beginning of January, 2009.

If you are experiencing difficulty registering or have any questions, please contact:

Dan Di Ruscio
Senior Event Coordinator
dan@halainc.com

(B) 416-413-1454 ext. 221
Toll Free: 1-866-413-4252

Volunteers - Positions Available

Aid Stations

Serve food, water, electrolyte drinks to athletes at designated spots along the bike and run route.

Bike Check In/Out

Athletes will be required to check-in their bikes the day prior to the race. Volunteers will guide athletes to the appropriate bike rack. On race day, volunteers will match their wrist band number to their bike number to ensure they are removing their bike.

Body Marking

Volunteers use permanent markers to mark the athletes race number on his/her leg and arm prior to the swim start. As the shift length will be approximately 1.5 hours, you may want to volunteer for another position that day.

Clean-up

Your duties will include assisting the clean-up crew with picking up garbage along the route, in the transition area, in the registration areas and disposing of it.

Draft Marshal

You will enforce the official Island Triathlon Series™ rules and regulations as directed by the Head Official. You will observe the swim course, be a passenger on a motorcycle during the bike course, and either be assigned a static location or riding your bike during the run course to observe for and report rule violations. Training will be provided.

Finish Line

Awards: Ensure athletes receive their Official Finisher Medals after crossing the finish line.

Finish Line Catchers: Catchers will assist athletes as they cross the finish line. Duties include: walking/holding up athletes and escorting them to the medical tent if necessary, providing them with water, escorting them to finisher podium for photo.

Food and Beverage Tent

Volunteer: Your duties will include serving and replenishing food and beverage in the volunteer tent through-out the day and assist other volunteers as needed.

Athlete: Your duties will include serving food and beverage to athletes in the tent after they have completed the race.

Information Booth/Lost & Found

This booth will be centrally located. Volunteers are there to answer any questions, pass out maps and information. This booth will also act as the lost and found.

Massage

Certified Massage Therapists will give 8-10 minute post race massages to athletes after they finish the race. All volunteers much be Registered or Certified Massage therapists. Other massage area volunteers called “assistants” are needed to help set up and maintain massage area and assist in the massage area. They also sign-in the athletes and manage the wait list for this area.

Medical

Medical volunteers will be treating athlete maladies that include exhaustion, dehydration, and abrasion from bicycle falls or nausea/vomiting. All medical and non-medical personnel will be explained protocol and procedures in a training session.

Physicians: Physicians will provide care to athletes who are ill or injured during or after the triathlon.

Nurse or Paramedic: Nurses and Paramedics will provide care to athletes who are ill or injured during or after the triathlon.

Medical Assistants: Non-medically trained volunteers will help provide assistance to medical personnel. No medical knowledge or experience is required and volunteers can help to register athletes, provide logistical support, keep supplies re-stocked, or in any other capacity that might be needed.

Motorcycle

Motorcycle volunteers are responsible to provide transportation to officials, and race media. You need to supply your own motorcycle and be able to carry a passenger.

Race Parties

Registration

Volunteer: Your duties will include registering the volunteers, providing them with any equipment they might need and radioing captains to advise them that their volunteers have arrived.

Athlete: Registering the athletes and providing them with required information and equipment such as timing chip and swim cap. Duties will also include weighing the athletes and selling post party tickets and directing them through the registration process.

Route Delivery

You will be responsible for delivering food, beverage, materials to the aid stations along the bike and run route. Teams of two will use a vehicle (to be provided). Extensive knowledge of the route is required.

Route Marshals

The primary role is to point the cyclists and runners in the proper direction and to ensure athletes stay on the designated race course. You will be stationed at a turn, corner or intersection along the course to help direct the athletes to stay on course. Major intersections will have police support to direct vehicular traffic. The day will be broken into shifts.

Sag Wagon

The sag wagon picks up athletes that have dropped out of the race and need a ride to the transition area. Extensive knowledge of the bike/run course is required. A vehicle will be provided.

Swim Safety

Jet Ski: Volunteers provide their own jet ski large enough to hold his/her self and one lifeguard. You will slowly traverse swim course for entire event and if necessary assist with a rescue. Experience on operating jet ski’s required.

Boats: MUST PROVIDE OWN BOAT. Motorboat volunteers must provide a boat on which 1-2 lifeguards can be stationed throughout the morning swim. Must have an anchor and life jackets.

Kayaks: Kayaks will have many roles out on the swim course. Some kayaks will be in groups along the course and are responsible for recognizing distressed athletes, notifying the Lifeguards of a potential recovery, and blocking oncoming swimmers if a recovery is made. Kayaks will also serve to help athletes to stay on course if they begin to stray-off course. Other Kayaks will be used outside the course to help keep spectator boats off the race course, especially around swim exit. Kayakers are expected to provide their own boat, paddle and PFD. Equipment will be available on loan for those who do not have their own. Prior kayak experience is required.

Divers: Certified divers are required for search and recovery and will be placed on boats. We also will require divers to sit below the water on the ocean floor where buoys are above to watch for swimmers in distress.

Lifeguards: Lifeguards will be stationed on powerboats, jet-skis, or rescue boards on the swim course. They are responsible for recognizing distressed athletes, recovering them from the water, and transporting them to a powerboat for removal from the water. Lifeguards also provide the first line of medical care for injured or ill athletes. A current lifeguard and CPR certification is required.

Timing

Volunteer duty includes retrieving timing chips off the athletes as they cross the finish line.

Transition Zone

Your duties include directing the athletes in and out of the transition zone through-out the day, as well as offering food and beverage items to athletes as they leave the transition area.